Accounts Receivables:

MONEY IN! Know the source of your company’s revenue

  • Customer balances: Includes maintaining up to date account balances on all customer activity.
  • Invoicing customers: We will submit invoices via email to customers reflecting the products or services rendered, how much it costs, payment due date, and expected payment method.
  • Collections: We will monitor incoming payments from customers, send out reminder notices for past due payments, and accurately apply them to the corresponding client account in your software.
  • AIA forms (for contractors only): We will complete specialized requests for payments from commercial jobs.
  • Aging reports: We will provide to you a monthly report showing all outstanding customer payments, and the period of time they have been past due (i.e. 30 days, 60 days, 90 days,etc.)
  • Job costing: We will track and categorize all entries to accurately reflect a project’s total cost.

Accounts Payables:

MONEY OUT! Know where your money goes

  • Vendor balances: Includes maintaining up to date account balances on all vendor activity.
  • Purchase orders: We will create special orders to track purchases of materials for specific jobs.
  • Vendor bills: Upon receipt, we will post all pending payments due by job.
  • Bill payments: We will execute payment of bills by check, PayPal, or other designated method.
  • Vendor Reports: Monthly we will create reports reflecting all bills received and paid by vendors.

Account Reconciliation:

Determine the validity of the flow of information

  • Bank and credit card statements: Monthly we will compare all transactions in your software to what actually occurred in your bank or credit card account. We will make sure that all balance agree.
  • Customer and Vendor account balances: Monthly we will verify all customer and vendor account balances with their statements.
  • General ledger accounts: Monthly we will verify the complete flow of transactions in each company account listed in the software.

Financial Statements Preparation:

Summarize and reflect the verified status of your company’s financial position monthly, quarterly & yearly

  • Balance sheet: Report that reflects your company’s assets (what you own), liabilities (what you owe), and equity (your investment)
  • Profit and Loss: Report that reflects your company’s net earnings (profit), or net expenditures (loss)
  • Cash flow prepared:
  • Year end entries for CPA: We will post all entries submitted from your accountant, to accurately reflect your tax situation.

Value Added Services:

  • Notary Public Services
  • Phone support: If you have a problem or need questions answered, call our technical support line and have your solution with thirty minutes.
  • Weekly conference calls: We will schedule weekly calls to address any concerns or special issues that need attention.
  • Software installation and setup: Once you determine your software needs, we will provide complete installation and set up on your existing system.
  • Company file setup or conversions: We will create a chart of accounts specific to your industry or convert your existing system to the software of your choice.
  • Clean up and customization of software: For those companies whose files need to be “dusted and cleaned up”, we will review and correct all accounts, their corresponding balances, or if necessary, create an entirely new company profile to accurately reflect your needs.

OUTSOURCE YOUR BOOKKEEPING NEEDS TODAY!

Schedule an assessment for your company.